Special Events FAQ's
Special Event Frequently Asked Questions
How can I get assistance or information about the Special Events Application process?
Please contact Annette Rodibaugh, Operations Manager/Special Event Committee Coordinator, and she will be happy to guide you through the process.
What types of activities does the City of Cambridge define as "special events" requiring the Special Event Application to be completed?
The type of activity that requires a Special Event Application to be completed is an event that is open to the general public; it can be held on public or private property; it may feature entertainment, amusements, food and beverages; it may be classified as a festival, road race, parade, or walkathon. A special event of this size and nature does require a number of permits from various City departments before it is officially approved.
What is some of the information that I will be asked to provide if I complete the Special Event Application?
Applicants are asked the following questions in order for our staff to be able to ensure that they are given proper guidance during the planning process: location of event, date/ time, number of attendees expected, age group of participants/audience, type of event (ie road race, parade, walkathon, block party), presence of food or alcohol, live or amplified music, need for electricity, staging, amusements (rides, live animals, raffles), road closures and sidewalk obstructions.
What are some of the different City Departments that might need to be involved if I am scheduling a Special Event?
What if I am scheduling a large and/or complicated event that might require me to coordinate with multiple City Departments?
In that case, you may be required to attend the monthly Special Events Committee meeting, where staff from multiple City Departments are available to meet with special event planners.
What if I want to have live entertainment?
What if I want to serve alcohol at my event?
What if I want to have a raffle or other casino-style games?
What type of process is involved in hosting a parade or festival?
Do I need a permit to do filming on City property?