Special Event Form

Use this Special Event form for festivals, parades, road races, and/or walkathons.

 

Event Information
Date
Rain date
Public or private property


City sponsored event


Contact Information
*
*
*
Is the event being advertised


Neighborhood groups or abutters notified


Activities / Vending

Please check all that apply. Subject to licenses & permits from relevant City departments.

Alcohol


Beverages


Food


Goods


Entertainment

Subject to City's noise ordinance.

Amplified sound


Dancing


DJ


Live music


Performers


Radio / CDs


Stage


Games / Rides
Adult rides


Kid's rides


Games


Raffle


Clean-up Information
Portable Toilets

Each cluster of portable toilets must include at least one ADA accessible toilet.

Page 2 Only Required for Parades, Road Races, and Walkathons.

Only complete page 2 if you are planning a parade, road race or walkathon.

Type of event



Date of event
Route of parade, road race or walkathon

Have a map of the route to submit to committee.

Will detours for vehicles be required


Additional Parade Information
Are Marshalls being assigned to keep parade moving


Are weapons being carried


Charity Information -- a Road Race requirement

All road races permitted in the City of Cambridge must commit a portion of their proceeds to a Cambridge charitable organization with a 501 c-3 status. In addition, a record of the donation including the amount must be forwarded to the Special Events Committee: attention Annette Rodibaugh, within 21 days of the conclusion of the event.

All road races permitted in the City of Cambridge must donate at least $1,000 from the proceeds to a Cambridge Charitable Organization. A record of that donation including the amount must be forwarded to the Special Events Coordinator, Annette Rodibaugh at arodibaugh@cambridgema.gov within 21 days of the conclusion of the event.
Auxiliary Police

All road races requesting Auxiliary Police Details must pay a donation of $300 prior to the race date to cover their expenses. To arrange for Auxiliary Police Details, contact their office at 617.349.9374.

Requesting Auxiliary Police detail


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Dept of Public Works

147 Hampshire St
Cambridge MA 02139

Phone:617.349.4800
TDD:617.499.9924

Hours of Service

Monday: 8:30am-8pm
Tuesday-Thursday: 8:30am-5pm
Friday: 8:30am-12pm

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