Employment Opportunities - Community Arts Administrator

POSTING DATE:  07/06/17
CLOSING DATE: 07/31/17

JOB TITLE & Community Arts Administrator
DEPARTMENT: Cambridge Arts Council
JOB CODE/POSITION#: M516-701 

CIVIL SERVICE: Not Subject to Civil Service Rules & Regulations 

HOURS OF WORK: 37.5 hours/week

UNION AFFILIATION: None

DUTIES AND RESPONSIBILITIES

The Community Arts Administrator reports to the Director of Community Arts and executes key functions related to core activities of the Community Arts programs. Responsible for furthering the creation, production, sustainability, and promotion of programs and activities that celebrate the arts and actively engage residents, artists, and visitors in Cambridge to deepen their understanding of and engagement with all aspects of arts and culture. Core Community Arts programs include: Cambridge Arts Open Studios, River Festival, Grant Program, Summer in the City, Cambridge Poetry Programs, Street Performer Program, and Cambridge Arts Creative Marketplace. Responsibilities include, but are not limited to the following:

• Raise and manage financial support required to produce and expand Community Arts programming goals through the development and submission of grant applications, foundation proposals, and solicitation of corporate and private support generating program and grant reports.
• Initiate and manage program-related collaborations between arts organizations, City departments, Cambridge Public Schools, private businesses and corporations, local business associations, neighborhood groups, and City departments
• Compose and maintain correspondence with local artists and organizations participating in Community Arts program, including general communications, contract preparation, invoicing, and manage ongoing maintenance and care of financial records, documents, and materials related to programs
• Assist Director of Community Arts and Director of Marketing & PR in preparation, regular updates, and distribution of promotional information and materials, including flyers, press releases, PSAs, and digital communications related to the Community Arts programs
• Participate in strategic planning to enhance community benefit related to program and agency activities.
• Coordinate all activities with Director of Community Arts and Cambridge Arts staff to ensure compliance with City policies and agency mission and goals
• Support the recruitment and management of seasonal staff, interns, and volunteers who assist with the successful implementation of program goals, event production, marketing, and overall maintenance of program related information and databases
• Assist in identifying, securing, and contracting Common Venues to support the exhibition of local artist’s work
• Prepare and distribute calls-to-artists for Open Studios, River Festival, Creative Marketplace, and other agency programs that engage and support local artists and residents
• Assist in identifying and selecting artists, booking and negotiating talent fees, and carrying out production needs related to Community Arts program
• Administer annual Grant Program based on funding priorities identified by the community, Cambridge Arts Advisory Board and Director of Community Arts
• Provide technical assistance to grant applicants, review and provide constructive feedback on draft proposals, identify potential collaborators, assist in grant writing workshops and information sessions
• Screen and process grant applications in accordance with guidelines established by Massachusetts Cultural Council and Cambridge Arts corresponding with applicants as needed 
• Assist in recruiting expert panelists and arts professionals to review grant applications and make recommendations for funding; coordinating and facilitate grant review process and calculating funding distribution scenarios for review by Cambridge Arts Advisory Board; prepare all applicant correspondence regarding grant awards and denials

MINIMUM REQUIREMENTS

• Minimum of two years of arts administrative experience, preferably in areas related to performing arts and/or community based arts programing
• Demonstrated success in developing and implementing community-based arts programming
• Excellent written and verbal communication skills, attention to detail, ability to negotiate contracts
• Strong organizational skills and ability to accomplish multiple tasks, work under pressure, and meet deadlines
• Ability and willingness to participate in evening and weekend events and meetings
• Ability to work well with the public, private, and not-for-profit sectors
• Commitment to working with artists, City personnel, and members of the Cambridge community
• Excellent computer skills and WEB knowledge required (MS Suite)
• Degree in the arts or related field preferred

Physical Demands

Ability to access, input and retrieve information from a computer. 
Comfortability with transporting, installing and de-installing art work; lifting, transporting and setting up equipment weighting over 50lbs such as sound systems, movie screens, tents etc.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position.  

Work Environment

Standard office environment. Fluorescent lighting, carpeting and air conditioning. Moderate noise level as well as out of doors in a variety of weather conditions to transport artwork and items, monitor Street Performers, and for the production and execution of events such as River Festival and Summer in the City.

Rate

$47,734.758 - $58,290.285 + excellent benefits

APPLICATION PROCEDURE

Internal applicants submit a job bidding form and 2 copies of both your resume and letter of interest; external applicants submit both your resume and letter of interest by 8pm on the closing date via email to: employment@cambridgema.gov or to Personnel Dept, Room 309, City Hall, 795 Massachusetts Avenue, Cambridge MA  02139. Fax 617-349-4312.

THE CITY OF CAMBRIDGE IS AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER.  WOMEN, MINORITIES, VETERANS AND PERSONS WITH DISABILITIES ARE ENCOURAGED TO APPLY. CITY OF CAMBRIDGE RESIDENTS ARE ESPECIALLY ENCOURAGED TO APPLY.