Outreach & Visibility Working Group Meeting

Description

LGBTQ+ Commission

Outreach & Visibility Working Group Agenda

Date: 03/04/2025

Location: Zoom*

Agenda  

Present:

Call to order

Assign minute taker:

Previous Minutes Approved

Review status of previous Action Items:

[X] ALL: Interview potential panelists for April 9th event [DONE]

[X] ALL: Confirm April 9th event location [DONE]

Old Business

Planning for Spring event

We have the CPL Main Branch Lecture Hall reserved for Thursday evening, April 9, 2025, from 5-9. Event will be from 6-8:30pm.

Decide what groups to invite to table:

Cambridge Health Alliance

Citizens Committee on Civic Unity

Commission for Human Services Programs

Commission for Persons with Disabilities Advisory Board

Commission on the Status of Women

Family Policy Council

Human Rights Commission

Kids’ Council (Coordinating Council for Children, Youth and Families)

Library Board of Trustees

Peace Commission

Police Review and Advisory Board

Is the Family Policy Council the same as Community Engagement and Family Support?

Sub-categories under this include:

Parent education workshops

Parent-child activities

Parent support programs

Case management supports

Community-building events for families

Program just for dads/male caregivers

Culturally responsive outreach and community engagement

Food:

Option 1: From our budget

Option 2: We get donations from restaurants

What type of food is served?

Audio/Visual:

Do we want to have it both In-Person & Zoom?

We could just do a broadcast

We could coordinate questions from Zoom

Suggestion if it works: Have a mic stand that people can line up at, AND index cards from audience, AND questions from Zoom (via index cards?)

Confirm the event’s format:

Do we have a host?

How long are panelist speaking for?

How long is the Q&A?

Publicity:

Newsletter

Coordinate publicity with invited groups

Send info to EVERY queer group we can think of to pass on.

Flyer (City Hall may do this) - We should recruit commissioners to distribute. Libraries, Senior Center, City Hall, more.

DPW could make sandwich signs.

How far out do we start? Depends on the newsletter, etc. Send early to those with deadlines. Reminder emails the week before.

Title for the event: Queer Intentional Families: A Panel Discussion on Queer Adoptions & Fostering in Massachusetts

New Business

Action items for next week:

Contact Commissions to table event

Contact restaurants for food

Finalize event format

Finalize event audio/visual format

Confirm publicity methods

Approve this meeting’s minutes

Next Meeting Date and Time: TBD (Reschedule because of holiday)

Adjourned

____________________________

*ZOOM LINK

https://cambridgema.zoom.us/webinar/register/WN_rm2XGf46S0abguGviYoISQ