Remote Planning Board Meetings
UPDATE: Due to statewide emergency orders limiting the size of public gatherings in response to COVID-19, and in accordance with Governor Charles D. Baker's Executive Order of March 12, 2020, temporarily amending certain requirements of the Open Meeting Law, as well as the City of Cambridge Temporary Emergency Restrictions on City Public Meetings, City Events and City Permitted Events Due to COVID-19 amended on October 26, 2020, meetings of the Planning Board will be held with remote participation until further notice.
Additionally, while the State of Emergency is in effect, Chapter 201 of the Acts of 2020 provides that applications for permits issued by City multi-member boards and commissions may be filed by e-mail to the City Clerk at firstname.lastname@example.org. All application fees should be submitted to the applicable board or commission by mail. For further instructions on Planning Board applications please contact Swaathi Joseph at email@example.com.
Members of the public can view the meeting, without providing comments, online or on cable television within Cambridge. Members of the public can provide comments either before the meeting in writing, or in real time by attending the meeting virtually through Zoom Webinar.
How to Find Meeting Materials
Materials to be reviewed and discussed by the Planning Board – including application materials, project plans, and staff reports – can be found in a few ways:
How to Send Written Comments
Send an e-mail to firstname.lastname@example.org. Address your comments to the Planning Board and identify the agenda item (by title, case number, or address) in the subject line. E-mail is preferred, but comments may also be mailed to Cambridge Planning Board, 344 Broadway, Third Floor, Cambridge, MA 02139.
Written comments received by 5:00 P.M. the day before the meeting will be considered by Board Members in advance of the meeting. E-mailing comments at least 5 days in advance is preferred so that Board Members have more time to review.
How to Watch the Meeting
If you do not want to comment in real time during the meeting, there are two ways to watch:
- Stream Online: Visit the City's Open Meeting Portal. Click “City Meeting Video Link”. The live video link will appear once the meeting has started.
- Cable Television: Tune to Channel 22 within Cambridge at the time of the meeting.
How to Participate/Comment in Real Time
To attend the meeting virtually by computer and/or telephone:
- Select the meeting date from the Open Meeting Portal to open the Agenda.
- Use the link to “Register for Zoom Webinar,” either before or during the meeting.
- Check your e-mail for instructions to join the meeting by computer and/or telephone. If you don’t see it at first, check your “junk” or “spam” folder.
To comment in real time:
- Be sure that your computer has a working microphone and speakers. If not, you can listen and speak by telephone. The registration e-mail will have instructions.
- For Public Hearing agenda items, public comment will be heard. For General Business agenda items, the Board will decide whether or not to hear public comment.
- Your sound will be muted until it is time for public comment. The Meeting Chair will announce when public comment is about to start.
- Select “Raise Hand” to speak during public comment time. You can find the “Raise Hand” icon at the bottom of your Zoom screen. If you are calling by phone, press *9 to raise your hand
- When it is your turn, staff will read your name, then ask you to say your name and address to confirm you can be heard.
- The Meeting Chair will say how much time each speaker has. Generally, you will have up to 3 minutes to speak, but that might change based on the number of speakers.
- Address all comments to the Meeting Chair.
- You may only speak once on each agenda item, unless the Board decides to take additional comment.
If you do not have a computer or e-mail address to register for the Zoom Webinar, please call Swaathi Joseph at 617-349-4668.
Contact Swaathi Joseph at email@example.com.